Sample post-event report
What you receive when your event closes
Every TOSKA event ends with a documented report: results against the objectives agreed at the start, attendance, sponsor deliverables, budget and lessons for the next edition.
Illustrative example. The event, the organisation and all figures below are fictional. They show the structure of our report, not a real result.
Post-event report
Regional Food Ingredients Business Forum (fictional)
1. Results against objectives
| Objective agreed at the start | Target | Result | Status |
|---|---|---|---|
| Bring together buyers and suppliers from the region | 300 registered delegates from 8 countries | 342 registered from 9 countries | Met |
| Create qualified business meetings | 400 pre-scheduled B2B meetings | 371 meetings held | Below target |
| Deliver every sponsor package in full | 100% of contracted deliverables | 100%, signed off by all 6 sponsors | Met |
2. Attendance
- Registered
- 342
- Attended
- 297
- Show rate
- 87%
- Speakers
- 24
3. Budget: share of each line, planned and actual
| Line | Planned | Actual |
|---|---|---|
| Venue and catering | 46% | 48% |
| Production and audiovisual | 21% | 24% |
| Delegate services and transfers | 17% | 17% |
| Programme and speakers | 10% | 11% |
| Contingency | 6% | 0% |
Final cost: 2% under the approved budget. Contingency not used.
4. Lessons for the next edition
- Matchmaking
- Meetings dropped on day two afternoon. Next edition: concentrate B2B sessions in the mornings and confirm each slot 24 hours before.
- Registration
- Most no-shows registered in the final week. Next edition: send a WhatsApp reminder with the badge QR two days before.
- Programme
- The panel on logistics had the highest rating. Next edition: give it a longer slot and a follow-up workshop.
Want this report for your event?
Tell us what you know so far, even if it is only a rough idea.
We reply with the questions we need answered, then a written proposal with scope, timeline and budget framework. Every event we take on is curated, so the first conversation is about what it must achieve.
- You send the basics. Type of event, approximate dates, size.
- We ask what matters. Objectives, audience and success measures.
- You receive a proposal. Scope, timeline and budget framework, in writing.